Planning Events-What does being part of an Entertainment Committee have to do with me?

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Entertainment TriangleSo, what does this goofy graphic I came up with have to do with your event? For my 3-year-old, it looks like a big lollipop and somehow got her thinking about candy (I asked her). If you’re not 3 and planning an event, this graphic can hopefully make you think about how to get the most out of your Event with proper music selections that everyone can enjoy.

Part of my job as a DJ is to make clients aware of anything that may affect the guest experience-whether it be positive or negative. The time of day the Event is taking place, the weather, and venue can all be factors into making an Event a success. The examples above aren’t really controllable when the “DJ as consultant” role comes into play though (usually). So, focusing on controllable factors with the client is important when in the planning stage.

How does this get accomplished? Planning. Lots of it. By and large, spectacular Events don’t just happen by coincidence. An important first step is to use our handy graphic above. Picture yourself as part of an Entertainment Committee. Sharing the vision of the Event as well as expectations your own expectations for it fall under the Bride & Groom or Event Planner’s job. It’s my job as the DJ to incorporate your vision so not only you but your guests can enjoy their time. The Guests job is to dance, and if you allow them to, request songs either beforehand or during the Event.

From a DJs perspective, getting guests to dance is one of the the main focuses, as well as pleasing the Event Planner, Bride & Groom, etc. Let’s face it, pleasing whoever the person is paying the bill is a very important consideration too. So, looking back on the graphic again, it really does come down to creating the best guest experience that you can have by taking on the mentality of “guests first”. Much like NFL coaches who get too much or too little credit for wins or losses, DJs sometimes get too much credit when a party goes well, but will also get almost all of the blame if a party and dance floor goes south. Here are some quick examples of both cases.

#1 Beautiful location and venue. Perfect weather. Great group of people who love to dance. Even if the DJ is mediocre at best, chances are guests and the guests of honor will say the evening was great and the DJ had the dance floor packed all night.

#2 It’s an outdoor tent Wedding, but unfortunately it’s a cold and blustery day, with rain from time to time. The DJ is well prepared and has crossed all the T’s and dotted the I’s as far as planning and knowing music inside and out. The  Event Planners or newlyweds have chosen a playlist that caters more towards their taste and focuses on 10 of their guests interests instead of 200. Despite the DJs best efforts, the dance floor and party wraps up early. The response may well be negative about the DJ and the music.

What’s the point of those 2 stories and the whole post in general? Teamwork. The Event Planner or Bride & Groom as well as the DJ have to work as one so the other side of the team also benefits (the guests). Depending on how interactive you want the Guests can be, they can also chime in with musical suggestions. There is certainly a bit of a science to creating a great guest experience. A dash of your own taste with a large helping of trying to appeal to a larger audience paves the way for a great, memorable party for you and for all.

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